Procedure for Member Dues collected by VMA-NYC

Created by Tim Atkinson, Modified on Thu, 09 Mar 2023 at 11:04 AM by Tim Atkinson

Sometimes we will hear from VMA-NYC that they have collected member dues directly from a member and will be sending us a check for that amount.

We must update the member immediately in our system to show that they are current.

The procedure is as follows:

1. Create or renew the membership with no charge

2. Create an order to be paid by VMA-NYC

This is important - as the auditor will need to see that we are setting up invoices at the time we renew members. We can't do a free member join or member renew without creating a robust path for closing the receivable correctly.

Also - Tatiana will need to be able to find an invoice to match the check when it arrives.

I setup a new product “State Membership Sold Direct by VMA-NYC

Make the purchases the member – so that it shows up on the member profile

Make the Billto – VMA-NYC so that they get the invoice.

Then Tatiana can match the check to the invoice when it comes


NOTE – Make sure the email address for the invoice is Linda’s – not the new member

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons

Feedback sent

We appreciate your effort and will try to fix the article