These are filing protocols
They are nearly all paperless
| Document | Online system | Document retention |
|---|---|---|
| Bank Deposits | Relayfi | Deposit slip / copies of checks / Report showing deposit total |
| Bank Statements, Funds (UBS/Vanguard), Merchant accounts and PEX | Dropbox | All monthly bank statements against the relevant month |
| VPEC contribution | Relayfi | |
| Voided checks | Not applicable - no checks are written | |
| Invoices to be paid | Dokka (and then stored in Quickbooks) | Invoice after it has been scanned |
| Invoices Paid (and check requests) | Not applicable - quickbooks keeps the record | |
| Regional Dues Payments | Processed via Dokka as above | |
| Expensify (online expense system) | Processed through Dokka | |
| Payroll (Filed by Executive Director) | Kept online in Gusto | |
| Reconciliations | Knack application for treasurer review - and Dropbox |
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