Filing Financial Documents

Created by Tim Atkinson, Modified on Mon, 21 Nov 2022 at 04:59 PM by Tim Atkinson

These are filing protocols

They are nearly all paperless

Online system
Document retention
Bank Deposits    

Deposit slip / copies of checks / Report showing deposit total
Bank Statements, Funds (UBS/Vanguard), Merchant accounts and PEX

All monthly bank statements against the relevant month
VPEC contribution      


Voided checks  

Not applicable - no checks are written

Invoices to be paid

Dokka (and then stored in Quickbooks)
Invoice after it has been scanned
Invoices Paid (and check requests)

Not applicable - quickbooks keeps the record

Regional Dues Payments

Processed via Dokka as above

Expensify (online expense system)
Processed through Dokka

Payroll (Filed by Executive Director)    
Kept online in Gusto
Knack application for treasurer review - and Dropbox

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