Member approvals for Novi - checklist

Created by Tim Atkinson, Modified on Mon, 15 Aug 2022 at 02:48 PM by Tim Atkinson

When a new member profile is created you will receive an alert from YourMembership via email.

The following list are the checks you should run to approve new members:

  • They are not sales people looking for contacts. (If they registered because they wanted to place an ad, their member type should be "Advertiser.")
  • They are actually veterinarians that meet the qualifications for membership in NYSVMS, per the bylaws
  • A robot has not created the record to gain access to our database
  • They are not someone who has created a duplicate member record just because they can't remember their username and password
  • Their address and email information is complete and in the format you want it to be
  • As many fields as possible are completed using the information they've given you, in order to maximize the usability of the database - most people should have a checkmark next to DVM or VMD, depending on where they went to school
  • The person has registered under the correct member category - do they really want to be a member, or do they just want to register for an event? Did they really graduate this year, or do they just want free dues?
  • The person has paid member dues or has been invoiced
  • The expiration date field is correct, or will be correct when dues are paid
  • A regional group has been chosen (this is mandatory except for out-of-state members)
  • If ANYTHING looks suspicious, check it out before you approve members. You are the first line of defense against a messy database and lots of returned mail due to bad addresses. You can always use the licensing info at to check people out and to fill in missing license numbers.


Jen Hill

NYSVMS Member Services

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